Cloud Based Service Is The Best Solution for Small Businesses 

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What does “cloud telephony” mean?

In this blog, our readers learn about the most successful communication solution known as cloud-based service. It frees businesses from purchasing and keeping standalone equipment like PBX boxes and handsets. This technology enables users to make and receive phone calls from any computer or mobile device connected to the internet.

You can frequently use this to describe a multi-tenant access model where customers pay a service provider for access to a pool of commoditized, shared resources. In contrast, a major carrier builds, runs, and oversees a unique Cloud-based PBX for a single company regarding hosted telephony.

loud-based PBX

loud-based PBX

Importance of Cloud-Based Business Phone System

Clients receive remote access through the internet on a subscription or as-needed basis from cloud-based service providers. They develop, manage, and maintain standard telephone platform products on their servers. By using this paradigm, conventional on-premises phone systems like PBX can be replaced. It eliminates the need for maintaining costly and time-consuming technology like PBX.

Customers access a traditional telephone platform on a cloud communications provider’s servers for a monthly or one-time cost. The provider then runs and maintains the servers making the traditional on-premises telephone systems. PBX, which can be costly and time-consuming to set up and operate, is no longer necessary with this method.

Omni Channel Platform

Unified communications as a service, commonly referred to as cloud telephony or cloud calling, provides voice communication services through a third-party host. Simply put, “cloud” refers to the method of server-to-server communication used by VoIP services.

A cloud VoIP service and a conventional on-premises VoIP service are virtually identical, indicating that the hardware for the phone service, which is referred to as “hosted” or “cloud,” is owned by and under the control of your business phone service provider. The phrase “cloud” is merely a metaphor for how these VoIP servers transfer data.

Most cloud phone systems come with auto attendants, ACD queues, and call monitoring as standard features. Instead, every device with an Internet connection, including laptops, tablets, and smartphones, becomes a Cloud phone with a softphone app. Web phones or softphones connected to the Public Switched Telephone Network can be used to call the PSTN, dial an extension, and manage voicemail (PSTN). 

These solutions offer collaboration features like real-time presence, instant messaging, call statistics, click-to-call functionality, and many more. Most cloud-based services still offer certain fundamental PBX operations, even though some contemporary cloud phone systems do away with the conventional desk phone.

Advantages and cons of cloud telephony

In comparison to conventional, on-premises choices, cloud telephony is better implemented in small businesses because it is tailored for particular firms with high limitations over their budgets and needs to be invested in operations, infrastructure, maintenance, and other issues.


Giving hosting and maintenance responsibilities to a cloud communications provider allows organizations to save money on infrastructure costs. They provide feature subscription-based and pay-as-you-go approaches that let businesses pool resources.


 A worker with a cloud-based phone number can accept incoming and outgoing calls from wherever there is an internet connection. It can be handled from anywhere using internet-connected devices like smartphones, laptops, or tablets.


Although a disaster, fire, or another calamity could take down an on-premise PBX system, they offer more reliable service and better business continuity. Cloud telephony guarantees backup in the event of a connection failure, as the majority of cloud telephony services have built-in failover mechanisms.


Companies using a self-service interface frequently can add or modify staff phone numbers on demand and help in more business expansions across the globe.


 Organizations can employ cloud-based calling as an alternative to maintaining and updating their on-premises systems. They can also lead third-party businesses to handle infrastructure upkeep and improvements.


Many UCaaS platforms include rich data analytics, enabling administrators to better understand their customers’ behaviors and working methods to increase productivity.


Cloud-based voice technologies offer UCaaS features, including voice and keyword analysis, contact center functionality, and interactive voice response (IVR). The previously mentioned assets and AI-enabled customer care are helping many large enterprises. They delay the adoption of cloud technology since they can’t yet configure it as they can with on-premises systems.


One of the many advantages of a cloud-based phone system is that it can be utilized with an integrated communications system. Businesses can link their communications with their regular apps for business processes and workflows to increase operational efficiency and profits.

Simple to use

Because cloud-based business solutions are simple to set up and use, employees may remain connected even when they are not in the office. They offer constant access to CRM tools, email, instant messaging, audio, and videoconferencing, which helps to increase productivity.

Secured communications

 Organizations oversee a cloud-based service because it gives them the freedom to select the services they want. Besides, it allows the company to turn them on and off as needed without sacrificing security.

Real-time access

 Employees may access all their calling features from anywhere using their cell phones, desk phones, or softphones. Thus, it enables real-time access to software essential to business operations, which is an extra benefit.

Powerful features

Small businesses could use the same network applications. These are as larger organizations using a cloud-based service. It includes options such as a Virtual Assistant, Auto Attendant, and Never Miss a Call. Such powerful features are integrated with the phone system.

Organized Tasks

Web-based consumer interfaces enable IT staff to manage their systems more effectively, allowing full access to a customer’s system account. The tasks include installation, service configuration, trouble tickets, training, billing, and call statistics. It enables the agents to spend less time on project management. Also, they can work on tasks that boost the bottom line.

Increasing the Client Service Quality

 You can use the Virtual Receptionist (VR) or Auto Attendant technology. Through this, a company may quickly transfer calls to various departments. Also, it can create personalized greetings, thus attracting more customers to the businesses.

Simple and quick to add new service features

Adding premium calling alternatives is a frequent practice during busy times to increase call-taking productivity. The firm can utilize the available staff to the fullest. Features like Call Groups route incoming calls to several extensions.

Cloud-based phone system

Cloud-based phone system 

Easy to maintain

It is challenging to achieve this with conventional on-premise phone solutions. This has high setup and maintenance costs, the demand for on-site gear, and the reliance on IT assistance. However, a Cloud-based phone system enables small businesses to manage communication services more affordably, effectively, and quickly.

If you’re looking for the greatest and most reasonably priced Cloud telephony services.

Vitel Global India promises the highest uptime, simple system administration, and quick addition of new members from anywhere in the world. Additionally, all of your staff can connect easily regardless of the devices they each use. Why not request a demo today?


Renee Stephens

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